We captured 15 Greenhouse application forms from 14 employers in September 2026, from AI labs to fintech companies. A typical form had about 26 fields, and the longest 32. Our separate application form census covers 5 more Greenhouse captures in detail.
How to tell you are applying through Greenhouse.
Look at the address bar. Greenhouse-hosted forms use job-boards.greenhouse.io/ followed by the company name, and some companies embed the same form in their own careers page from greenhouse.io/embed. If you are not sure, the ATS detector checks a public job link for you.
What MyGreenhouse and Quick Apply do, and do not do.
Greenhouse’s MyGreenhouse FAQ for candidates describes a portal that brings together jobs from Greenhouse employers, lets you apply and can track applications. These are the points that matter when you apply:
- Sign-in is password-free. You enter your email and receive a single-use code; only the most recent code works.
- Quick Apply fills your saved profile into fields on Greenhouse applications, and you can edit the filled answers before submitting.
- A complete profile needs email, phone, location, resume, education, employment and at least one profile link such as LinkedIn, a portfolio or GitHub.
- Resume parsing can make mistakes, Greenhouse says, so review what it extracted. A profile holds one resume.
- It cannot change a submitted application, make hiring decisions or contact recruiters for you. Name and phone changes apply only to future applications.
- Deleting your MyGreenhouse profile does not delete what you already sent to employers; contact each company for that.
What a Greenhouse form asks.
Greenhouse gives every employer the same core fields and lets them add their own questions. Across the 15 forms we captured:
| Field | How often | What to enter |
|---|---|---|
| First name, last name, email, phone, country | All 15 forms | Type them as on your resume. The phone field has its own country-code search. |
| Resume or CV upload | All 15 forms | Upload a PDF or Word file. Check the file name shown after upload. |
| LinkedIn profile | All 15 forms | Paste the full profile URL. |
| Self-identification: gender, Hispanic or Latino, veteran and disability status | About 9 of 15 | Voluntary questions, usually with a decline option. |
| Preferred first name, city, website | About 8 of 15 | Fill the ones that apply. Website can be a portfolio or GitHub. |
| How did you hear about this job? | 4 of 15 | Choose the true source from the list. |
| Employer questions | Varies by employer | Work authorization, sponsorship, relocation, in-office days, start date, and sometimes an AI policy, an arbitration agreement or test scores. |
Employer questions are where answers vary most. The sponsorship guide, the self-identification guide and the AI questions guide cover the most common ones.
Most questions are dropdowns you search by typing.
On the forms we captured, searchable dropdowns outnumbered plain text boxes by almost two to one. Click the box, type part of the answer, then choose from the list; typing alone does not set the value. After choosing, read what the box shows, especially for country, school and yes or no questions where a near match is easy to pick by mistake.
Resume and cover letter files.
Greenhouse’s supported formats page lists .doc, .docx, .pdf, .rtf and .txt files. Read the upload field too, because an employer’s form can be stricter. If the upload fails, the resume upload guide and the upload error helper walk through file type, size and name problems.
After you submit: confirmation and status.
Keep the confirmation email. If the employer shares status in MyGreenhouse, it appears under Applications; Greenhouse notes that the status may not show every internal step. Applications made through third-party sites such as LinkedIn or Indeed may not appear there at all. For status wording in an email or portal, the status decoder covers Greenhouse alongside other systems.
Greenhouse application questions people ask.
MyGreenhouse is Greenhouse’s candidate portal. It brings together jobs from companies that use Greenhouse, lets you apply, and can show the status of applications when the employer chooses to share it. You sign in with your email and a one-time code, without a password.
None of the 15 Greenhouse forms we captured asked us to sign in before filling them. MyGreenhouse is optional; its Quick Apply fills your saved profile into Greenhouse forms so you type less.
If the employer shares status in MyGreenhouse, it appears under Applications there. Otherwise, rely on the confirmation email and messages from the employer. Applications made through LinkedIn or Indeed may not appear in MyGreenhouse.
Greenhouse’s support documentation lists .doc, .docx, .pdf, .rtf and .txt files. An employer’s page can add its own limits, so read the upload field before you choose a file.
MyGreenhouse cannot change a submitted application, and the email on a submitted application cannot be changed. Contact the employer directly if you need to correct something important.